The Wedding Photography Workflow: A Notion Template
Simplify Your Workflow, Focus on Your Art
As a wedding photographer, I know firsthand how overwhelming it can feel to juggle clients, vendors, inquiries, and endless to-dos—while still trying to deliver an exceptional experience to every couple.
That’s why I spent the past few years developing and refining this Wedding Photography Workflow in my own business. It’s designed to solve the exact challenges I faced, helping me stay organized and save time so I can focus on my art & my clients.
Now, I’m sharing it with you, so you can simplify your workflow and grow your business with confidence.
"I can’t say enough good things about this template. Everything is perfectly streamlined for my wedding photography business and I’ve never felt more organized. Not only can I keep track of each client project, I can make goals for my business as well and keep track of daily tasks, financials, and metrics. Every last detail of running a photography business has been thought out, and on top of that, it’s aesthetically pleasing. I would recommend this to every photographer I know!"
- Becca, Wedding Photographer
What’s Inside the Template?
- Client Manager: Store client details, contracts, and questionnaires in one place.
- Vendor & Second Shooter Database: Link collaborators to each project for seamless planning.
- Invoice Tracking: Stay on top of payments and keep your finances organized.
- Editing Queue: Manage post-production workflows with ease, including backup location tracking.
- Automated Workflows: Pre-built steps for weddings and sessions to keep you on track.
- *Metrics Dashboard: Gain insights into lead sources, conversion rates, and projected revenue. (requires paid plan, but see note below)
Why You’ll Love It
- Tried and Tested: This template has been refined through years of real-world use in my own wedding photography business.
- Stay Organized: Manage clients, vendors, finances, and editing workflows in one easy-to-use system.
- Save Time: Automations and workflows let you focus on photography, not admin tasks.
- Grow with Confidence: Track key metrics like lead sources, conversion rates, and projected revenue to make smarter decisions.
- Customizable for Your Brand: Tailor the design to match your business’s unique style.
- User-Friendly: Clear instructions and a simple setup mean you’ll be up and running in no time.
This template is perfect for wedding photographers who:
- Want to streamline their business operations.
- Struggle to manage inquiries, projects, and post-production efficiently.
- Want a tool that’s been tested by someone who truly gets the unique challenges of wedding photography.
How It Works:
- Purchase & Access: After checkout, you’ll receive a link to duplicate the template for yourself and a help guide to get it set up.
- Duplicate the Template: Copy it to your Notion workspace with one click.
- Customize & Get Organized: Start managing your business with ease—no tech skills required.
- Support Included: Need help? Comprehensive instructions and email support are available to guide you.
Why Choose This Template?
This isn’t just another template—it’s a system I’ve personally relied on to run my wedding photography business successfully for years.
From managing dozens of clients to keeping my editing queue organized, this template has been the backbone of my workflow. Now, I’ve fine-tuned it so you can enjoy the same clarity, confidence, and efficiency in your own business.
What You’ll Get:
- Editable Notion CRM template
- Help guide with setup instructions
- Ongoing email support
Note on Free Vs. Paid Notion Plan:
As of writing this, only one chart is included as part of the free notion plan. I've created different ways to view the Metrics Dashboard without all the charts, but I do recommend upgrading to take full advantage of all Notion has to offer. You can delete the chart tabs if you'd like so you can have one of them working.
Simplify Your Workflow Today
Say goodbye to scattered notes and missed deadlines. With this Wedding Photography Workflow Template, you’ll feel organized, empowered, and ready to take your business to the next level.
✨ Get started today and transform how you work! ✨